Privacy Policy & Data Protection Notice

Who We Are

Williams Stanley & Co Limited
Registered in England and Wales under company number 05860058
Registered Office: The Yard, Halecat, Witherslack, Grange-over-Sands, Cumbria LA11 6RT
Trading Office: Newcombe House, 43–45 Notting Hill Gate, London W11 3LQ
Privacy Contact: info@williamsstanley.co

We are the data controller for personal data collected via our website and marketing. For data processed via the Team Pay platform on behalf of clients, we act as a data processor

Personal Data We Collect

Website Visitors:

  • Name, email, and phone number (if submitted through forms)

  • IP address and browser details

  • Site usage via cookies and analytics

Clients Using Team Pay:

  • Employee names, contact details, payroll and employment information

  • National Insurance numbers, tax codes, bank details

  • Pay records, pension contributions, and statutory deductions

Why We Process Your Data

Purpose | Lawful Basis

To provide and maintain the Team Pay platform | Performance of a contract
To respond to enquiries or technical support | Legitimate interest
To communicate service updates or operational notices | Legitimate interest / Contract
To comply with tax, legal or regulatory duties | Legal obligation
To send optional marketing (if opted in) | Consent

Data Sharing

We may share data with:

  • Hosting, cloud, and infrastructure partners (e.g., AWS)

  • Payroll/payment providers (e.g., Modulr, GoCardless)

  • Integration partners (e.g., Xero)

  • Regulatory or tax authorities (where required by law)

  • Approved subcontractors under appropriate data processing terms

International Data Transfers

If personal data is transferred outside the UK/EEA, we ensure:

  • Transfers are to countries with an adequacy decision, or

  • We implement Standard Contractual Clauses (SCCs) or equivalent safeguards.

You may request more details by contacting us at info@williamsstanley.co.

Retention of Data

  • Website enquiry data: 12 months

  • Payroll/accounting data: 6 years (or as instructed by the client)

  • Marketing preferences: until consent is withdrawn or after 24 months of inactivity

After this, data is securely deleted or anonymised.

Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data

  • Correct or update inaccurate information

  • Request erasure of data

  • Restrict or object to certain types of processing

  • Withdraw consent at any time

  • Data portability (in specific scenarios)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights or raise concerns, please email us at: info@williamsstanley.co

Cookies

We use essential and analytics cookies to:

  • Support site functionality and security

  • Improve site usage insights

  • Enable login and session continuity

You can manage cookie settings via your browser or through our cookie consent tool. See our Cookie Policy for full details.

Security Measures

We take data protection seriously and use:

  • Encryption (data at rest and in transit)

  • Access controls and logging

  • Two-factor authentication

  • Regular audits and vulnerability testing

Updates to This Policy

We may revise this privacy policy from time to time. Significant changes will be posted on our website and, where appropriate, notified to you directly.

Contact

Williams Stanley & Co Limited
Newcombe House, 43–45 Notting Hill Gate, London W11 3LQ
info@williamsstanley.co